Meghalaya Multisectoral Project For Adolescent Wellbeing, Empowerment And Resilience (MPOWER) (P178967) Environmental And Social Commitment Plan (ESCP) 18 January 2024 GOVERNMENT OF MEGHALAYA Department of Planning, Investment Promotion & Sustainable Development Department Meghalaya Basin Management Agency MEGHALAYA MULTISECTORAL PROJECT FOR ADOLESCENT WELLBEING, EMPOWERMENT AND RESILIENCE (MPOWER) (P178967) Draft ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) 22 January 2024 Meghalaya Multisectoral Project For Adolescent Wellbeing, Empowerment And Resilience (MPOWER) (P178967) Environmental And Social Commitment Plan (ESCP) 18 January 2024 ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. The State of Meghalaya (the Project Implementing Entity or PIE) is implementing the Meghalaya Multisectoral Project for Adolescent Wellbeing, Empowerment and Resilience (MPOWER) (the Project), through the Planning, Investment Promotion & Sustainable Development Department (PIPSDD), Government of Meghalaya, as set out in the Loan Agreement between India (the Borrower) and the International Bank for Reconstruction and Development (The World Bank) and the Project Agreement between the Bank and the State of Meghalaya (collectively Legal Agreements). The World Bank (hereinafter the Bank) has agreed to provide financing for the Project, as set out in the referred Legal Agreements. 2. The PIE shall ensure that the Project is carried out in accordance with the Environmental and Social Standards (ESSs) and this Environmental and Social Commitment Plan (ESCP), in a manner acceptable to the Bank. The ESCP is a part of the Legal Agreements. Unless otherwise defined in this ESCP, the capitalized terms used in this ESCP have the meanings ascribed to them in the referred Legal Agreements. 3. Without limitation to the foregoing, this ESCP sets out material measures and actions that the Borrower and/or IE shall carry out or cause to be carried out, including, as applicable, the timeframes of the actions and measures, institutional, staffing, training, monitoring, and reporting arrangements, and grievance management. This ESCP also sets out the environmental and social (E&S) instruments that shall be adopted and implemented under the Project, all of which shall be subject to prior consultation and disclosure, consistent with the ESS, and in form and substance, and in a manner acceptable to the Bank. 4. As agreed by the Bank and the Borrower and the PIE, this ESCP will be revised from time to time if necessary, during Project implementation, to reflect adaptive management of Project changes and unforeseen circumstances or in response to Project performance. In such circumstances, the PIE and the Bank agree to update the ESCP to reflect these changes through the exchange of letters signed between the Bank and the SPMU. The PIE will promptly disclose the updated ESCP. Meghalaya Multisectoral Project For Adolescent Wellbeing, Empowerment And Resilience (Mpower) (P178967) Environmental And Social Commitment Plan (ESCP) 18 January 2024 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILE ENTITY MONITORING AND REPORTING A. REGULAR REPORTING A. Prepare and submit to the Bank regular reports on the environmental, social, health, Submit Quarterly Reports to the Bank, State Project Management Unit and safety (ESHS) performance of the Project, including but not limited to the throughout Project implementation. Submit (SPMU), PIPSDD, through its implementation of the ESCP, status of preparation and implementation of E&S each report to the Bank no later than 30 days Meghalaya Basin Management instruments required under the ESCP, stakeholder engagement activities, functioning after the end of each reporting period. Authority (MBMA) of the grievance mechanisms and capacity building activities. Submit Half-Yearly Social Audit Reports to the Bank no later than 30 days after the end Sub-Project Management Units B. Submit Half-Yearly Social Audit Reports to the World Bank. of each reporting period. (Sub-PMUs) at the Sub- Implementing Agencies, i.e., Department of Education (DoE), Department of Health and Family Welfare (DoHFW) and Department of Sports and Youth Affairs (DoSYA). District Project Management Units (DPMUs) under the MBMA. B. INCIDENTS AND ACCIDENTS Promptly notify the World Bank of any incident or accident related to the Project which Notify the World Bank no later than 48 hours SPMU has, or is likely to have, a significant adverse effect on the environment, the affected after learning of the incident or accident. Sub-PMUs communities, the public or workers, including, inter alia, cases of sexual exploitation DPMUs and abuse (SEA), sexual harassment (SH), and accidents that result in death, Provide subsequent report to the World disablement, serious or multiple injury. Provide sufficient detail regarding the scope, Bank within a timeframe acceptable to the severity, and possible causes of the incident or accident, indicating immediate World Bank. measures taken or that are planned to be taken to address it, and any information provided by implementing agencies or any contractor, as appropriate. Subsequently, at the World Bank’s request, prepare a report on the incident or accident and propose any measures to address it and prevent its recurrence. 3|P age Meghalaya Multisectoral Project For Adolescent Wellbeing, Empowerment And Resilience (Mpower) (P178967) Environmental And Social Commitment Plan (ESCP) 18 January 2024 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILE ENTITY ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 1.1 ORGANIZATIONAL STRUCTURE 1. SPMU level: Establish and maintain a State Project Management Unit (SPMU) with qualified Establish and maintain an SPMU as set out SPMU staff and resources to support management of ESHS risks and impacts of the Project, namely in the Legal Agreements, Gender and Social Sub-PMUs two designated staff as 1) Gender and Social Specialist and 2) Environmental Specialist at Specialist and Environmental Specialist will SPMU level. be designated within 90 days of Project Effectiveness. 1.2 ENVIRONMENTAL AND SOCIAL INSTRUMENTS 1. Adopt and implement the Environmental and Social Management Framework (ESMF), ESMF will be prepared within 120 days SPMU consistent with the relevant ESSs. from project effectiveness and before start Sub-PMUs 2. Prepare and implement sub-project Environmental and Social Management Plans (ESMPs) as of project operations. DPMUs provided in the ESMF, for the relevant sub-projects (as applicable) as set out in the ESMF. The proposed sub-projects described in the exclusion list set out in the ESMF shall be ineligible to Draft code of conduct to be included in receive financing under the Project. ESMF. Final code of conduct for workers to be disclosed, as a part of the ESMF, before initiating any activities involving community workers. 1.3 MANAGEMENT OF CONTRACTORS Incorporate the relevant aspects of ESCP, including inter alia, the relevant E&S instruments, the As part of the preparation of procurement SPMU LMP, and code of conduct into the ESHS specifications of the procurement documents and documents and respective contracts. Sub-PMUs contracts with contractors. DPMUs Supervise contractors throughout Project Thereafter, ensure that the contactors comply and cause subcontractors to comply with the ESHS implementation. specifications of their respective contracts. 1.4 TECHNICAL ASSISTANCE Ensure that the consultancies, studies, capacity building, training, and any other technical Throughout the Project implementation SPMU assistance activities under the Project are carried out in accordance with terms of reference period. acceptable to the World Bank that are consistent with the ESSs. Thereafter ensure that the 4|P age Meghalaya Multisectoral Project For Adolescent Wellbeing, Empowerment And Resilience (Mpower) (P178967) Environmental And Social Commitment Plan (ESCP) 18 January 2024 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILE ENTITY outputs of such activities comply with the terms of reference. 1.5 CONTINGENT [EMERGENCY] [EARLY] RESPONSE FINANCING Ensure that the CERC includes a description of the ESHS assessment and management The preparation of the CERC manual and, The SPMU or any other arrangements including, if applicable, any CERC-ESMF/ESMF Addendum that will be included or if applicable, other E&S documents, as entity responsible for the referred to in the CERC Manual for the implementation of the CERC component,, in accordance relevant, in form and substance acceptable implementation of the with the ESSs. to the Bank. CERC component. ESS 2: LABOR AND WORKING CONDITIONS 2.1 LABOR MANAGEMENT PROCEDURES Adopt and implement the Labor Management Procedures (LMP) for the project, including, inter Adopt LMP within 90 days of project SPMU alia, provisions on working conditions, labour camp management (if needed), workers and effectiveness and prior to commencement Sub-PMUs management relationships, payment of minimum wages, occupational health and safety of any project activities, and thereafter DPMUs (including use of personal protective equipment, and emergency preparedness and response), implement the LMP throughout code of conduct (including relating to SEA and SH), prohibition of forced labor and child labor, age implementation. of employment, grievance arrangements for project workers, method of engaging with community workers, key roles and responsibilities related to LMP implementation and applicable requirements for contractors, subcontractors, supervising agencies and primary suppliers in line with World Bank ESSs and applicable national and state labour regulations. 2.2 GRIEVANCE MECHANISM FOR PROJECT WORKERS Establish, maintain, create awareness about and operate a Grievance Redressal Mechanism Establish grievance mechanism prior to SPMU (GRM) for project workers, as described in the LMP and consistent with ESS2, applicable national engaging Project workers and thereafter Sub-PMUs & state labour laws. The GRM will be responsive to SEA/SH complaints. maintain and operate it throughout Project DPMUs implementation. ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT 3.1 CONSTRUCTION MATERIAL SOURCING PLAN Adopt, and implement construction material sourcing plan as a part of the site-specific ESMP for Throughout the project implementation DPMUs project related augmentation and refurbishment activities. period. 5|P age Meghalaya Multisectoral Project For Adolescent Wellbeing, Empowerment And Resilience (Mpower) (P178967) Environmental And Social Commitment Plan (ESCP) 18 January 2024 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILE ENTITY ESS 4: COMMUNITY HEALTH AND SAFETY 4.1 Adopt and implement a GBV/SEA/SH Mitigation Framework, as a part of the ESMF, including, inter Throughout the Project implementation SPMU alia, provisions for: (1) insertion of clause related to (a) compliance with employment laws such period. Sub-PMUs as the Sexual Harassment at the Workplace (Prevention, Prohibition and Redressal) Act, 2013 and, DPMUs (b) adoption of Behavioral Standards with general misconduct and harassment prohibitions - in consulting firms’ Contract Documents; (2) monitoring the consulting firms’ compliance with their contractual commitments; (3) awareness building and sensitization of all Project workers and primary project beneficiaries (in-school and out-of-school adolescents) on GBV/SEA/SH prevention and response; and (4) signing of a code of conduct explicitly prohibiting SEA/SH by all project workers. ESS 7: INDIGENOUS PEOPLES/ TRADITIONAL LOCAL COMMUNITIES 7.1 1. Prepare and implement an Indigenous Peoples Planning Framework (IPPF) for the Project, Same timeframe as ESMF (under Action SPMU consistent with ESS7, integrated into the ESMF. 1.2), and thereafter implement it Sub-PMUs throughout the Project Implementation DPMUs 2. Prepare and implement an Indigenous Peoples Plan (IPP) for each activity under the Project period. for which the IPPF requires such IPP, as set out in the IPPF, and consistent with ESS7. ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 10.1 STAKEHOLDER ENGAGEMENT PLAN Adopt, and implement a Stakeholder Engagement Plan (SEP) for the Project, consistent with SEP will be prepared, disclosed, and SPMU ESS10, which shall include measures to, inter alia, provide stakeholders with timely, relevant, adopted prior to project appraisal; and Sub-PMUs understandable and accessible information, and consult with them in a culturally appropriate implemented throughout Project DPMUs manner, which is free of manipulation, interference, coercion, discrimination and intimidation. implementation. 6|P age Meghalaya Multisectoral Project For Adolescent Wellbeing, Empowerment And Resilience (Mpower) (P178967) Environmental And Social Commitment Plan (ESCP) 18 January 2024 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILE ENTITY 10.2 PROJECT GRIEVANCE MECHANISM Existing GRM Channels will be used. The GRM channels will be publicized, maintained and The GRM Focal Point at the SPMU to be SPMU operated as an accessible grievance mechanism, to receive and facilitate resolution of concerns designated within 30 days of project Sub-PMUs and grievances in relation to the project, promptly and effectively in a transparent manner that effectiveness. DPMUs is culturally appropriate and readily accessible to all project-affected parties/stakeholders, including those in remote areas, at no cost and without retribution, including concerns and The outreach for disseminating grievances filed anonymously in a manner consistent with ESS10. information on the GRM will be implemented, including in remote areas, A GRM Focal Point for the project will be designated at the SPMU; this Focal Point will review the within first six months of project GRM on a regular basis for its efficiency and effectiveness. For the project operations the District effectiveness. Project Management Units redress grievances at field level. This will be monitored by the DPMUs. Include details of grievances received, The grievance mechanism shall be equipped to receive, register, and facilitate the resolution of acknowledged, responded to and resolved SEA/SH complaints, including through the referral of survivors to relevant gender-based violence in the quarterly E&S monitoring report to service providers, all in a safe, confidential, and survivor-centred manner. be submitted to the World Bank. CAPACITY SUPPORT CS.1 All training and capacity building measures for relevant stakeholders on need basis; also including Throughout the project implementation SPMU but not limited to the following fields, shall be conducted at identified timeline and provided with Period. Sub-PMUs appropriate budget. DPMUs 1. Social Inclusion – Implementation of IPPF 2. Emergency Preparedness and Response 3. Training on GBV/SEA/SH for project workers 4. Labor Management Procedures 5. Stakeholder Engagement 6. Grievance redressal measures 7|P age