PROCUREMENT PLAN Part 1 of 2 Summary of Procurement Plan Version 1.0– Date: April 28, 2022 IDA GRANT SOUTHEAST ASIA REGIONAL PROGRAM ON COMBATING MARINE PLASTICS PROJECT (SEA-MAP) A. PROJECT INFORMATION: Country/Region: Southeast Asia Borrower/Recipient: ASSOCIATION OF SOUTHEAST ASIAN NATIONS (ASEAN) Project ID: P175659 Financing Agreement - Number: Project Implementation ASEAN SECRETARIAT (ASEC) Agency: B. KEY DATES: 1. Procurement Plan: a. Version 1.0 (for April 28, 2022 negotiation) Bank’s No Objection: May 9, 2022 Period covered by this First 18 Months after Signing of the version: Financing Agreement b. [next version, if any] [to be updated] (i) General Procurement Notice: a. First Published: [to be updated] b. Revision, if any [to be updated] C. PREAMBLE All Procurement under the Project shall be carried out in accordance with the World Bank’s Procurement Regulations for IPF Borrowers (Fourth Edition, November 2020) (“the Procurement Regulations”), and the provisions of the Procurement Plan and Project Operations Manual and shall take precedence over any other procurement regulations. In accordance with paragraph 5.9 of the Procurement Regulations, the Bank’s online procurement planning and tracking tools i.e., Systematic Tracking and Exchanges in Procurement (STEP) will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. 1 This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. 2 D. KEY PROVISIONS The following conditions apply to all procurement activities in this Procurement Plan. The Bank’s procurement prior review thresholds: The identified procurement risk under this Project is ‘Substantial’. Accordingly, all contracts listed in the Procurement Plan that are at or above the thresholds set out below are subject to the Bank’s prior review. All other contracts are subject to the Bank’s ex-post review. Table 1. Applied Prior Review Thresholds Type of procurement Procurement Prior Review Thresholds (US$ millions) Goods, Information 2 Technology and Non- Consulting services Consultants: Firms 1 Consultants: Individuals 0.3 The Bank’s approved procurement methods and thresholds: The following selection method thresholds shall apply for procurement of goods & information technology, non-consulting services and consulting services of each identified activity. Table 2. Applied Procurement Method and Thresholds Method Remarks Direct Selection (UN Agency) as per For Procurement of Implementation Support paragraphs 6.47-6.48 and 7.27-7.28 of Entity (ISE) the World Bank Procurement Regulations for IPF Borrowers Request for Quotations (RFQ) For Procurement of Goods and Non-Consulting Services estimated to be less than USD 100,000 Request for Bids (RFB) For Procurement of Goods and Non-Consulting Services estimated to be more than USD 100,000 Quality and Cost-based Selection (QCBS) For all other Procurement of Consulting as per the World Bank Procurement Services (Firm) – when approaching Regulations for IPF Borrowers national/international market (No Thresholds) Consultant’s Qualifications Based For Procurement of Consulting Services (Firm) Selection (CQS) as per the World Bank estimated to be less than USD 300,000 – when Procurement Regulations for IPF approaching local/regional market Borrowers Direct Selection as per para 7.13—7.15 of For Procurement of Consulting Services – using the World Bank Procurement Regulations direct approach (national/regional and/or for IPF Borrowers international) Standard Procurement Documents (SPD): The Bank’s SPD shall be used only when approaching the international market (specifically for international competitive 3 procurement) and those contracts shall be as specified in the Procurement Plan tables in STEP. Use of ASEC Procurement Procedures: In accordance with paragraphs 5.3, 5.4, 5.5 and 5.6 of the Procurement Regulations, when approaching the national and/or regional market the procurement procedures of ASEAN (AFARP) maybe also used, provided that such arrangements continue to meet requirements set forth under above mentioned paragraphs and the following conditions: 1. The procurement is open to eligible firms from any country. There shall not be any restriction to the bidders’ participation including mandatory requirement to form in joint venture; 2. Any gaps between AFARP Procurement Procedures and the Procurement Regulations will be addressed and incorporated in the applicable procurement documents acceptable by the Bank. E. SPECIAL ARRANGEMENTS (i) The following positions have been identified as the PMU Staff and considered as Project Implementation Support Personnel as per para 7.32 of the World Bank Procurement Regulations for IPF Borrowers: 1) Project Director 2) Project Officers 3) Monitoring and Evaluation Specialist 4) Financial Management/Accounting Specialist 5) Procurement Specialist 6) Environment and Social Specialist 7) Other PMU Staff to be assigned on an ad-hoc basis 8) Other Support/Administrative Staff The estimated budget for hiring of these positions is USD 1.610 million in total. The ASEAN SECRETARIAT STAFF REGULATIONS 2018 (ASSR) will be used for the staffing of PMU including selection and recruitment through a competitive process and open to all suitably qualified nationals from any country, with due consideration of the procedures specified under Chapter 2 paragraph 2.3 of the ASEAN SECRETARIAT FINANCIAL AND ADMINISTRATIVE RULES AND PROCEDURES (AFARP). ASEC (PMU) will also share (i) the TOR of the above-mentioned PMU staff positions (with exceptions of other support/administrative staffs) with the Bank to seek the comments and clearance before initiating their recruitment, and (ii) copy of the signed contract and CV of the selected staff for the Bank’s record. (ii) Regardless of the Bank’s review requirement (prior or post), the Bank may review technical aspects of procurement documents and other non- procurement matters (terms of reference, statement of works, technical specifications, environmental and social documents, cost estimate, etc.) related to the procurement activity in question. F. OTHER RELEVANT PROCUREMENT INFORMATION (i) Advance procurement may be applied under the project and shall be valid by signing of the Financing Agreement; 4 (ii) The Procurement Plan is a living document and can be revised if there are any changes during the implementation of the project. The Procurement Plan table below is prepared the initial contracts expected to be procured by the ASEC (PMU) within the first 18 months. The same table will be updated from time to time in the next Procurement Plan versions. 5 Part 2 of 2 Summary of Procurement Plan List of Activities (Contracts) to be procured by ASEC Ref. No. Activities (Contracts) Estimate Prior Category Method Market Estimated d Cost /Post Approach Announ Award/ (USD) ce Signing ASEC-DIR- Procurement of 15,500,00 Prior Consulting Direct Direct June Sept 01 Implementation Support 0 Services, Goods Selection 2022 2022 Entity (ISE) and Non- (UN consulting Agencies) Services ASEC-RFQ- Office IT Equipment 16,000 Post Goods RFQ Open/Limite Sept Nov 03 d 2022 2022 ASEC-RFQ- Office Set-up and Furniture 24,000 Post Goods RFQ Open/Limite Sept Nov 04 d 2022 2022 ASEC-CQS- Development of a Resource 300,000 Post Consulting QCBS Open- Mar July 06 Mobilization Strategy for Services Internation 2023 2023 Regional Action Plan and al donor coordination mechanism for marine plastics ASEC- Consultancy Services for 900,000 Post Consulting QCBS Open- Feb June QCBS-07 Knowledge Sharing and Services Internation 2023 2023 Training al ASEC- Consultancy Services for 700,000 Post Consulting QCBS Open- June Oct QCBS-08 Policy Dialog and Discussion Services Internation 2023 2023 al ASEC- Consultancy Firm on Post Consulting QCBS Open- Nov Mar QCBS-09 Communications 400,000 Services Internation 2022 2023 al ASEC-RFB- Study Tour Organizer 300,000 Post Non-Consulting RFB Open- Jul 2023 Nov 10 Services National 2023 6 PROCUREMENT South East Asia : Southeast Asia Regional Program on Combating Marine Plastics (SEA-MaP) PLAN General Information Country: South East Asia 2023-03-10 Bank’s Approval Date of the Original Procurement Plan: 2024-01-16 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P175659 GPN Date: 2023-07-13 Project Name: Southeast Asia Regional Program on Combating Marine Plastics (SEA-MaP) Loan / Credit No: IDA / E0510 Association of Southeast Asian Nations Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Request for Quota ID-ASEAN-347601-GO-RFQ / Request for Quota Single Stage - One E 2023-11-1 IDA / E0510 3. Project Management Post Open - National tions (Non Bank-S 40,000.00 0.00 Signed 2023-03-22 2023-04-05 2023-05-17 2023-06-19 Office set-up tions nvelope 3 PD) ID-ASEAN-390003-CW-RFQ / Office Set-Up, furniture and fi Request for Quota xture Request for Quota Single Stage - One E Pending Imp 2024-01-2 IDA / E0510 3. Project Management Post Open - National tions (Non Bank-S 40,000.00 0.00 2023-06-06 2023-08-01 To replace RFQ No ID-ASEAN- tions nvelope lementation 8 PD) 347601-GO-RFQ / Office set- up that shall be deleted due t o technical error in the syste m. GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ID-ASEAN-346295-GO-RFQ / Request for Quota Single Stage - One E IDA / E0510 3. Project Management Post Open - National 24,000.00 0.00 Signed 2023-03-15 2023-05-10 2023-07-23 2023-11-06 IT equipment and software tions nvelope ID-ASEAN-390002-GO-RFQ / IT system and Office Equipm ent procurement to replace t Request for Quota Single Stage - One E Under Imple IDA / E0510 3. Project Management Post Open - National 8,000.00 0.00 2023-06-08 2023-07-10 2023-07-20 he RFQ No. ID-ASEAN-34629 tions nvelope mentation 5-GO-RFQ that shall be delet ed due to technical error in t he system. ID-ASEAN-390004-GO-RFQ / IT system and Office Equipm ent procurement batch 2 Request for Quota Single Stage - One E to replace the RFQ No. ID-AS IDA / E0510 3. Project Management Post Open - National 16,000.00 0.00 Completed 2023-08-01 2023-08-22 2023-07-10 2023-09-05 tions nvelope EAN-374786-GO-RFQ that sh all be deleted due to technic al error in the system. NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ID-ASEAN-365769-CS-QCBS / Consultancy to Develop Proje ct Communications Strategy 2. Establishing Regional Platf and Branding: (1) develop c orms to Promote Innovations Quality And Cost- Open - Internationa IDA / E0510 Post 120,000.00 0.00 Signed 2023-06-07 2023-06-07 2023-06-28 2023-06-13 2023-08-11 2023-07-23 2023-09-08 2023-09-07 2023-09-15 2023-09-12 2023-09-29 2023-09-25 2023-11-03 2023-10-11 2024-03-08 ommunication strategy (2) S , Knowledge and Partnership Based Selection l EAMaP Regional Project Bran s for Plastics Circularity ding with tools to enhance its visibility, communication & o utreach ID-ASEAN-364058-CS-QCBS / Knowledge sharing and Train 2. Establishing Regional Platf ing: Developing and deliverin orms to Promote Innovations Quality And Cost- Open - Internationa Under Implement g a capacity building training IDA / E0510 Post 100,000.00 0.00 2023-09-11 2023-09-11 2023-09-12 2023-09-14 2023-10-06 2023-11-06 2023-11-14 2023-11-27 2023-12-11 2024-07-31 , Knowledge and Partnership Based Selection l ation and study tour program on b s for Plastics Circularity ehavioral change in plastics and plastic waste manageme nt in ASEAN countries 2. Establishing Regional Platf ID-ASEAN-365772-CS-QCBS / orms to Promote Innovations Quality And Cost- Open - Internationa Consultancy Services for Poli IDA / E0510 Post 100,000.00 0.00 Canceled 2023-07-31 2023-08-21 2023-10-04 2023-11-01 2023-11-08 2023-11-22 2023-12-27 2024-05-01 , Knowledge and Partnership Based Selection l cy Dialogue and discussion s for Plastics Circularity ID-ASEAN-381364-CS-QCBS / 2. Establishing Regional Platf Develop a Behavioral Change orms to Promote Innovations Quality And Cost- Open - Internationa Under Implement IDA / E0510 Post 200,000.00 0.00 2023-10-27 2023-11-03 2023-11-03 2023-11-23 2023-12-09 2023-12-10 2023-12-17 2023-12-23 2024-01-16 2025-01-15 Communication Strategy Pla , Knowledge and Partnership Based Selection l ation ybook s for Plastics Circularity ID-ASEAN-399286-CS-QCBS / 2. Establishing Regional Platf Resource Mobilisation Strate orms to Promote Innovations Quality And Cost- Open - Internationa Under Implement IDA / E0510 Post 160,000.00 0.00 2023-12-30 2023-12-22 2024-01-20 2024-03-04 2024-04-01 2024-05-01 2024-06-05 2024-07-10 2025-07-10 gy incl. consultation worksho , Knowledge and Partnership Based Selection l ation p(s) and dissemination s for Plastics Circularity 2. Establishing Regional Platf ID-ASEAN-399391-CS-QCBS / orms to Promote Innovations Quality And Cost- Open - Internationa Pending Impleme Workshop series on plastic w IDA / E0510 Post 100,000.00 0.00 2024-09-09 2024-09-30 2024-11-13 2024-12-11 2025-01-10 2025-02-14 2025-03-21 2026-03-21 , Knowledge and Partnership Based Selection l ntation aste management s for Plastics Circularity ID-ASEAN-399275-CS-QCBS / 2. Establishing Regional Platf Development of a web platfo orms to Promote Innovations Quality And Cost- Open - Internationa Pending Impleme IDA / E0510 Post 300,000.00 0.00 2024-02-29 2024-03-21 2024-04-25 2024-05-23 2024-06-13 2024-07-18 2024-08-22 2025-08-22 rm to host training, knowledg , Knowledge and Partnership Based Selection l ntation e resources s for Plastics Circularity Page 1 2. Establishing Regional Platf ID-ASEAN-399386-CS-QCBS / orms to Promote Innovations Quality And Cost- Open - Internationa Pending Impleme IDA / E0510 Post 100,000.00 0.00 2024-09-09 2024-09-30 2024-11-13 2024-12-11 2025-01-10 2025-02-14 2025-03-21 2026-03-21 High level policy dialog , Knowledge and Partnership Based Selection l ntation s for Plastics Circularity 2. Establishing Regional Platf ID-ASEAN-399381-CS-QCBS / orms to Promote Innovations Quality And Cost- Open - Internationa Pending Impleme Study Tour on plastics solutio IDA / E0510 Post 200,000.00 0.00 2024-09-09 2024-09-30 2024-11-13 2024-12-11 2025-01-10 2025-02-14 2025-03-21 2026-03-21 , Knowledge and Partnership Based Selection l ntation n (2025 and 2026 delivery) s for Plastics Circularity ID-ASEAN-399394-CS-QCBS / 2. Establishing Regional Platf Workshop series (public and orms to Promote Innovations Quality And Cost- Open - Internationa Pending Impleme IDA / E0510 Post 120,000.00 0.00 2024-09-09 2024-09-30 2024-11-13 2024-12-11 2025-01-10 2025-02-14 2025-03-21 2026-03-21 private sectors) on SEA-MaP , Knowledge and Partnership Based Selection l ntation Knowledge Products s for Plastics Circularity INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ID-ASEAN-399370-CS-INDV / Individual Consult Open - Internationa Under Implement IDA / E0510 3. Project Management Post 30,000.00 0.00 2024-01-15 2024-01-12 2024-02-13 2024-02-20 2024-03-08 2025-03-15 Communication Specialist ant Selection l ation ID-ASEAN-399365-CS-INDV / Individual Consult Pending Impleme IDA / E0510 3. Project Management Post Open - National 20,000.00 0.00 2024-01-01 2024-01-18 2024-01-23 2024-02-04 2029-01-11 IT Specialist ant Selection ntation Page 2